The Constitution of The Human Centered Design Society

The Constitution of

The Human Centered Design Society

 

Name

The Name of the Society shall be called The Human Centered Design Society also referred to as HCD Society or HCDS.

Objectives

The objectives of the Society are to:

  1. Maintain an association in the form of a Membership Organisation of those interested Human Centered Design and development of the name HCD Society globally. Membership Types and Levels are defined in Addendum C.
  2. Establish a professional standing for Human Centered Design
  3. Establish codes of practice and ethics for Human Centered Design
  4. Establish formal education and training assurance for Human Centered Design through certification of courses and oversight
  5. Provide access to information regarding Human Centered Design employment
  6. Establish a professional directory of members for networking and business to business opportunities
  7. Promote and encourage the Human Centered Design community of practice with clearly defined ethical practices, professional standards and methods of recourse.
  8. Run conferences and events and digitally publish Human Centered Design research, workshop material and case studies on a Society website (www.human-centered-design.org) or other appropriate publication or website.

Organise meetings and lectures

Preserve, transcribe and publish source material

Collaborate with individuals, organisations and others concerned with the topics covered in the above

Affiliation

This Society shall be associated with other Societies and Membership Organisations through its Leadership and have the power to associate with other organisations that have compatible and mutually supportive objectives.

Membership

  1. The Society’s Ethical Committee may withdraw membership from members whose activities are considered prejudicial to the Society. A suspended member has a right of appeal at an Annual or Extraordinary General Meeting.
  2. There will be paid Subscription and Membership fees, members will be required to sign an Ethical Practices Statement as part of joining.
  3. Membership of the Society shall be open to individuals conforming to Appendix A showing genuine interest in the Society’s objectives.

Management of the Society

  1. The Society shall be administered by an Executive Committee consisting of up to including a Chairperson, Vice Chairperson and Treasurer. A quorum shall be three members including the Chairperson or their proxy.
  2. The Chairperson and Vice Chairperson roles will be voted by the Executive Committee each role will have a tenure on two years.
  3. The Executive Committee shall be formed from the Directors of the following committees;

    Communications Committee

    Ethics Committee

    Events Committee

    Education & Training Committee

    Outreach Committee

    Professional Standards Committee

    Membership & Operations Committee

    Finance Committee

    Founders Committee

  4. Leadership of the Society shall be open to individuals conforming to Appendix B showing genuine interest in the Society’s objectives.
  5. The role of Committee Director is voted on by the membership every five years, unless they become paid employment roles at which point contract terms, extensions or terminations become the decision of the Chairperson, Vice Chairperson and the Founders.
  6. The Executive Committee shall have the power to co-­‐opt additional members to fill vacancies (without voting rights) or for some other purpose provided that the maximum number of Executive Committee members does not exceed 15 people (excluding Founders).
  7. The AGM shall appoint an individual to independently examine the Society’s accounts at the end of the Society’s financial year ending on 6th of April.
  8. In each country there will also be a President whose role involves outreach, events and communications. This is a discretionary role granted by the Executive Committee, tenure is not fixed but has a maximum term of 5 years. A President may not seek to extend tenure or have any legal rights to The Human Centered Design Society in their Country.
  9. Exceptional involvement in The Human Centered Design Society is acknowledged by joining the Founders, this can only be voted on by existing Founders.
  10. The Founders shall be appointed to the Executive Committee for life, with voting rights unless they choose to resign their appointment.

General Meetings

An Annual General Meeting of the Society shall be held each year no later than 16th of November at a time and place determined by the Committee. Notice of the AGM shall be issued to all members of the Society not less than four weeks in advance specifying the business of the Meeting.

The business of the AGM shall include:

  1. A statement of the Executive Committee members for the ensuing year.
  2. Receipt of the Committees’ report on the activities of the Society during the preceding year.
  3. Receipt of the Society’s statement of accounts for the year together with a report of the independent examination of the Society’s accounts
  4. Approval of the statement of accounts.
  5. Appointment of the Independent Examiner of the Society’s statement of accounts for the forthcoming year.

A Special General Meeting may be convened at the request of the Executive Committee with prior written notice issued at least 56 days beforehand. A quorum at such a meeting shall be not less than 80% of the membership.

Amendments to this Constitution

The Constitution may be amended only at an AGM or an SGM provided the appropriate notice has been given. Amendments are only valid if supported by a two-­‐thirds majority of those present.
Minutes or Audio Records

The Executive Committee shall cause to be kept minutes of all General and Executive Committee meetings, which shall include a record of those present and of all Resolutions put and the decisions made, these minutes to be kept in an agreed form. The previous two years’ minutes shall be available at all General and Executive Committee Meetings. The minutes shall be confirmed at the next meeting and signed by the Chairman of that meeting as correct. Copies shall be made available to all Committee members.

Finance

  1. All income and property of the Society shall be applied solely towards the promotion and execution of the objectives set out in Clause 2 above. No officer or member shall receive disbursements from the Society’s funds unless it is by way of reasonable out-­‐of-­‐pocket expenses incurred on the Society’s behalf.
  2. The Executive Committee, or the Treasurer on its behalf, shall be responsible for the administration of the Society’s funds and assets, and for books of accounts of the Society. The Treasurer shall cause proper books of accounts to be kept with respect of all sums of money received and expended by the Society.
  3. The Society shall keep its funds at the agreed Bank and appoint a minimum of two and up to three additional authorised signatories, the signatures of any two being required on cheques and other documents.
  4. Access to the account online shall be given to a maximum of three people, to be determined at a minuted meeting.
  5. The Annual Accounts shall be independently examined by an individual appointed under General Meetings point 5.

Trustees

The Executive Committee may appoint not less than two people to hold property in trust for the Society.

Dissolution

The Society may be dissolved only at an AGM or an SGM, called for the purpose, by a resolution supported by three-­‐quarters of those present. The resolution must specify the disposal of the Society’s collections and other assets after debts and liabilities have been settled. This may involve their transfer to an appropriate organisation or institution with objectives compatible with those of the Society.

Professional Conduct or Misconduct

Professional conduct or misconduct shall be the sole domain of the Ethics Committee who will maintain oversight on all associate, professional and senior members of the HCD Society.

The HCD Society reserves the right to publish details of any person seeking to damage the efforts or organisation of the society.

Associated Documents

  1. Addendum A – Membership Criteria
  2. Addendum B – Suitability for Leadership Role
  3. Addendum C – Membership Types and Levels

Effective Date: 4th of November 2016

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